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2024 State Performance Measures Program Report

In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions of those services. In February of 2012, the Council created a comprehensive performance measurement system for cities and counties to implement. In 2013, the Council revised the performance measures and clarified the system requirements to increase participation in the program.

Participation in the standard measures program by a city or a county is voluntary. Counties and cities that choose to participate in the standard measures program must officially adopt and implement the ten minimum performance measures and system developed by the Council. Olmsted County has been a voluntary participant since 2011.

Per the Council’s reporting requirements, a copy of the resolution approved by the Olmsted County Board to participate in this program will be submitted electronically to the Minnesota Office of the State Auditor.

In 2024, Olmsted County adopted a new strategic plan for 2024-2028. High-level priorities are shown in the logo below along with the updated Mission/Vision/Values. Performance measures presented on this page are tied to several of these high-level priorities. The priorities have been highlighted in red below with performance measures embedded under each priority. Next to each priority are current initiatives in the county that impact these measures. 

*Alignment with the priority Effective and Engaged Workforce is not shown below as that is a priority internally focused within the county while the other priorities are more community oriented

Image depicting Olmsted County's mission, vision, values and priorities

Priority: Community Safety and Well-Being

Public Safety

Data Source: Department of DFO Community Corrections

Performance Measure: Adult Recidivism Rate after Supervision

Goals

Target Goal: 85% of DFO felony case probationers remain free of felony conviction for 3 years after discharge.

5 Year Trend Actual Results

  • 2019: 84%
  • 2020: 86%
  • 2021: 90%
  • 2022: 90%
  • 2023: 90%

Goal Met


Target Goal: 75% of DFO supervised releases remain free of a felony conviction for 3 years after discharge.

5 Year Trend Actual Results

  • 2019: 68%
  • 2020: 62%
  • 2021: 66%
  • 2022: 73%
  • 2023: 77%

Goal Met

Initiatives

Initiatives impacting performance metrics:

  • Coordinate Olmsted County Drug Court
  • Partner with Damascus Way Halfway House Program
  • Apply Research-driven practices
  • Teach Cognitive Skills Programming
  • Use Validated Risk Needs Assessment
  • Provide Intensive Supervision
  • Offer Domestic Violence Education and Treatment
  • Prioritize supervision and treatment interventions to higher-risk clients
  • Target interventions to reduce risk
  • Utilize effective communication and motivation interview strategies to enhance positive change
  • Dosage Probation

Public Health

Data Source: 2022 CDC U.S. life expectancy: QuickStats: Life Expectancy at Birth, by Sex — United States, 2019–2022 | MMWR (cdc.gov) 2020 life expectancy for Minnesota: Minnesota (cdc.gov)

Performance Measure: Life Expectancy

Goals

Target Goal: Life expectancy higher than U.S average of 77.5 years

5 Year Trend Actual Results

  • 2018: 81.9
  • 2019: 83.1
  • 2020: 81.3
  • 2021: 81.6
  • 2022: 80.4

Goal Met


Target Goal: Life expectancy higher than Minnesota average of 79.1 years.

5 Year Trend Actual Results

  • 2018: 81.9
  • 2019: 83.1
  • 2020: 81.3
  • 2021: 81.6
  • 2022: 80.4

Goal Met

Initiatives

  • Promote Healthy Communities and Healthy Behaviors
  • Assure the Quality and Accessibility of Health Services
  • Prevent the Spread of Infectious Diseases
  • Prepare for and Respond to Disasters and Assist Communities in Recovery
  • Protect Against Environmental Hazards
  • Assure an Adequate Local Public Health Infrastructure

Social Services

Data Source: Department of Child & Family Services

Performance Measure: Maltreatment Recurrence Rate

Goal

Target Goal: 90.9% of confirmed reports of child maltreatment during reporting year remain free of another confirmed maltreatment report within 12 months of the initial report.

5 Year Trend Actual Results

  • 2019: 96.4%
  • 2020: 100.0%
  • 2021: 95.3%
  • 2022: 100.0%
  • 2023: 100.0%

Goal Met

Initiatives 

  • Collaborate with law enforcement, medical personnel, community partners (e.i. schools and community agencies) and other agency staff working with the family as well as extended family member and friends
  • Engage with the entire family system to partner and work toward solutions together
  • Utilize differential response and increased utilization of early intervention services and welfare-based services to prevent need for child protection services
  • Use Family Involvement Strategies (FIS): Case Planning Conferences and Family Group Conference

Priority: Responsible Growth and Development

Veteran Services

Data Source: County Administration; overall % veteran to county population from Census American Community Survey 2022 5-Year Estimates

Performance Measure: Federal dollars brought into the county for veteran’s benefits

Changes

Changes: % of Veteran population to overall county population. No target goal just track year-to-year changes.

5 Year Trend Actual Results

  • 2018: 5.8%
  • 2019: 5.6%
  • 2020: 5.3%
  • 2021: 5.2%
  • 2022: 6.4%

Changes: Average Federal benefit dollars per veteran brought into county per year. No target goal just track year-to-year changes.

5 Year Trend Actual Results

  • 2018: $4,869
  • 2019: $5,500
  • 2020: $6.095
  • 2021: $6,784
  • 2022: $8,066

Initiatives 

  • Provide outreach to homebound veterans and those in nursing facilities to assist in obtaining federal, state and local benefits
  • Assist Olmsted County Veterans in securing SSAP for Dental, Optical, Rent and Utility, and Subsistence Allowance Benefits
  • Make claims for death benefits, Death Pension or Dependency and Indemnity Compensation

Finance

Data Source: County Administration

Performance Measure: Bond Rating

Goal

Target Goal: Standard and Poors Bond at AAA Rating.

5 Year Trend Actual Results

  • 2019: AAA
  • 2020: Year Not Rated
  • 2021: Year not Rated
  • 2022: AAA
  • 2023: AAA

Goal Met


Target Goal: Moody’s Investors Services at Aaa Rating.

5 Year Trend Actual Results

  • 2019: Aaa
  • 2020: Aaa
  • 2021: Aaa
  • 2022: Aaa
  • 2023: Aaa

Goal Met

Initiatives

  • Internal Control Systems
  • Regular involvement by finance staff of the qualitative judgement of programmatic managers in budget development, monitoring and financial forecasting
  • One-time revenues (uncertain funding streams) are linked to one-time expenditures to avoid building instability into the budget
  • The goal to maintain fund balances between 35% to 50% of operating revenues in our Governmental Funds
  • A five-year capital improvement plan for major public improvements is reviewed and updated annually
  • Our self-insurance health plan is modeled out five years for rate setting purposes
  • Extensive use of self-supporting internal service funds to account for overhead costs

Priority: Environmental Sustainability

Public Works

Data Source: Department of Public Works

Performance Measure: Hours to Plow Complete System during a Snow Event

Goal

Target Goal: Substantially bare pavement within 48 hours on principal arterial roadways.

5 Year Trend Actual Results

  • 2019: Met
  • 2020: Met
  • 2021: Met
  • 2022: Met
  • 2023: Met

Goal Met


Target Goal: Substantially bare pavement within 72 hours on minor arterial roadways.

5 Year Trend Actual Results

  • 2019: Met
  • 2020: Met
  • 2021: Met
  • 2022: Met
  • 2023: Met

Goal Met

Initiatives 

  • Maintain roads in a reasonable, safe, and serviceable condition throughout winter
  • Reduction of Salt Usage for Environmental Benefits
  • Secure adequate capital improvement funding
  • Pavement Preservation projects for at least 15 miles annually

Environment

Data Source: Department of Environmental Resources

Performance Measure: Recycling & Solid Waste Processing

Goal

Target Goal: Recycling Rate greater than 45%

5 Year Trend Actual Results

  • 2019: 41%
  • 2020: 41%
  • 2021: 44%
  • 2022: 42%
  • 2023: 39%

Goal Not Met


Target Goal: Waste-to-Energy Facility Processible Waste Rate greater than 90%.

5 Year Trend Actual Results

  • 2019: 99%
  • 2020: 96%
  • 2021: 97%
  • 2022: 102.7%
  • 2023: 100.4%

Goal Met


Target Goal: Hazardous Waste Program Household Participation Rate greater than 10%.

5 Year Trend Actual Results

  • 2019: 19%
  • 2020: 16%
  • 2021: 17%
  • 2022: 16%
  • 2023: 16%

Goal Met

Initiatives

  • Development of materials recovery facility (MRF) to assist with increasing local recycling rates, and allow waste material to move further up the waste hierarchy
  • Continue educational outreach to expand generator knowledge of proper waste disposal and recycling options
  • Continue to monitor and respond to changing trends in traditional and digital marketing strategies to provide information where and when the public is seeking information

*Note: Greater than 100% as waste was reclaimed the prior year from the Kalmar Landfill Municipal Solid Waste (MSW) Bypass Cell and processed at the Waste-to-Energy Facility.

Priority: Community Trust and Engagement

Elections

Data Source: Department of Property Records & Licensing. Total population based July 1st, 2023 U.S. Census Bureau and registered voter count based on May 1st, 2023 MN Secretary of State

Performance Measure: Post-Election Audit Accuracy

Goal

Target Goal: Voting system/hand count reconciliation variance (only measured during statewide election years). Total variance from reconciliations of three random precincts: Less than 0.5%.

3 Year Trend Actual Results

  • 2018: 0.0%
  • 2020: 0.0%
  • 2022: 0.0%

Goal Met

Initiatives 

  • Prepare ballots and tabulating system for 110 precincts for an estimated population of 164,784 with 101,223 registered voters
  • Train 1000+ election judges every 2 years

Property, Records, Valuation & Assessment (A)

Data Source: Department of Property Records & Licensing

Performance Measure: Taxation Assessment Accuracy (Assessment Year)

Goal

Target Goal: Residential median assessment ratio: 90%-105%.

5 Year Trend Actual Results

  • 2020: 93.4%
  • 2021: 93.4%
  • 2022: 91.1%
  • 2023: 96.3%
  • 2024: 94.5%

Goal Met


Target Goal: Commercial median assessment ratio: 90%-105%.

5 Year Trend Actual Results

  • 2020: 94.5%
  • 2021: 94.5%
  • 2022: 97.5%
  • 2023: 89.9%
  • 2024: 94.1%

Goal Met

Target Goal: Apartment median assessment ratio: 90%-105%


5 Year Trend Actual Results

  • 2020: 95.3%
  • 2021: 96.7%
  • 2022: 93.0%
  • 2023: 95.1%
  • 2024: 96.9%

Goal Met


Target Goal: Agriculture median assessment ratio: 90%-105%.

5 Year Trend Actual Results

  • 2020: 96.4%
  • 2021: 97.6%
  • 2022: 92.6%
  • 2023: 93.6%
  • 2024: 95.6%

Goal Met

Initiatives

  • Rochester continues to experience slight increases in the Residential market. Assessors have raised Residential estimated market values an average of 2-4%.

  • Assessment aides assist Assessment Services personnel in revaluation.

Property, Records, Valuation & Assessment (B)

Data Source: Department of Property Records & Licensing

Performance Measure: Real Estate Document Recording, Indexing & Return Rate

Goal

Target Goal: 95% of e-Recorded Documents Turned Around in 5 Days or less.

5 Year Trend Actual Results

  • 2019: 2 Days
  • 2020: 2 Days
  • 2021: 2 Days
  • 2022: 2 Days
  • 2023: 2 Days

Goal Met


Target Goal: 95% of Paper Recorded Documents Turned Around in 10 Days or less.

5 Year Trend Actual Results

  • 2019: 5 Days
  • 2020: 8 Days
  • 2021: 8 Days
  • 2022: 6 Days
  • 2023: 5 Days

Goal Met

Initiatives 

  • Increase imaged documents to provide improved disaster recovery and online access to documents.

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