2023 State Performance Measures Program Report
In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions of those services. In February of 2012, the Council created a comprehensive performance measurement system for cities and counties to implement. In 2013, the Council revised the performance measures and clarified the system requirements to increase participation in the program.
Participation in the standard measures program by a city or a county is voluntary. Counties and cities that choose to participate in the standard measures program must officially adopt and implement the ten minimum performance measures and system developed by the Council. Olmsted County has been a voluntary participant since 2011.
Per the Council’s reporting requirements, a copy of the resolution approved by the Olmsted County Board to participate in this program will be submitted electronically to the Minnesota Office of the State Auditor.
Olmsted County’s four high-level goals are shown in the image below which comes from the balance scorecard framework. This image also includes the county’s mission and vision. Performance measures set by the Council presented on this page are tied to these four high-level goal areas for the county as well as to department-level goals and scorecards. The goals have been highlighted in red below with performance measures embedded under each goal. Next to each goal are current initiatives in the county that impact these measures.
Goal: Assure Safe and Healthy Communities
Public Safety
Data Source: Department of DFO Community Corrections
Performance Measure: Adult Recidivism Rate after Supervision
Goals
Target Goal: 85% of DFO felony case probationers remain free of felony conviction for 3 years after discharge.
5 Year Trend Actual Results
- 2018: 85%
- 2019: 84%
- 2020: 86%
- 2021: 90%
- 2022: 90%
Goal Met
Target Goal: 75% of DFO supervised releases remain free of a felony conviction for 3 years after discharge.
5 Year Trend Actual Results
- 2018: 69%
- 2019: 68%
- 2020: 62%
- 2021: 66%
- 2022: 73%
Goal Not Met
Initiatives
Initiatives impacting performance metrics:
- Coordinate Olmsted County Drug Court
- Partner with Damascus Way Halfway House Program
- Apply Research-driven practices
- Teach Cognitive Skills Programming
- Use Validated Risk Needs Assessment
- Provide Intensive Supervision
- Offer Domestic Violence Education and Treatment
- Prioritize supervision and treatment interventions to higher-risk clients
- Target interventions to reduce risk
- Utilize effective communication and motivation interview strategies to enhance positive change
- Dosage Probation
Public Health
Data Source: Department of Public Health; U.S. and Minnesota Life Expectancy from National Vital Statistics Report in 2022 for 2020 data on CDC website https://www.cdc.gov/nchs/data-visualization/state-life-expectancy/index_2020.htm
Goals
Target Goal: Life expectancy higher than U.S average of 77.0 years
5 Year Trend Actual Results
- 2017: 83.1
- 2018: 81.9
- 2019: 83.1
- 2020: 81.3
- 2021: 81.6
Goal Met
Target Goal: Life expectancy higher than Minnesota average of 79.1 years.
5 Year Trend Actual Results
- 2017: 83.1
- 2018: 81.9
- 2019: 83.1
- 2020: 81.3
- 2021: 81.6
Goal Met
Initiatives
- Promote Healthy Communities and Healthy Behaviors
- Assure the Quality and Accessibility of Health Services
- Prevent the Spread of Infectious Diseases
- Prepare for and Respond to Disasters and Assist Communities in Recovery
- Protect Against Environmental Hazards
- Assure an Adequate Local Public Health Infrastructure
Social Services
Data Source: Department of Child & Family Services
Performance Measure: Maltreatment Recurrence Rate
Goal
Target Goal: 90.9% of confirmed reports of child maltreatment during reporting year remain free of another confirmed maltreatment report within 12 months of the initial report.
5 Year Trend Actual Results
- 2018 = 100.00%
- 2019 = 96.40%
- 2020 = 100.00%
- 2021 = 95.30%
- 2022 = 100.00%
Goal Met
Initiatives
- Collaborate with law enforcement, medical personnel, community partners (e.i. schools and community agencies) and other agency staff working with the family as well as extended family member and friends
- Engage with the entire family system to partner and work toward solutions together
- Utilize differential response and increased utilization of early intervention services and welfare-based services to prevent need for child protection services
- Use Family Involvement Strategies (FIS): Case Planning Conferences and Family Group Conference
Goal: Provide Operational Excellence
Veteran Services
Data Source: County Administration; overall county population from Census American Community Survey Yearly Estimates
Performance Measure: Federal & State dollars brought into the county for veteran’s benefits
Changes
Changes: % of Veteran population to overall county population. No target goal just track year-to-year changes.
4 Year Trend Actual Results
- 2018: 5.8%
- 2019: 5.6%
- 2020: 5.3%
- 2021: 5.2%
Changes: Average Federal benefit dollars per veteran brought into county per year. No target goal just track year-to-year changes.
4 Year Trend Actual Results
- 2018: $4,869.10
- 2019: $5,499.83
- 2020: $6.095.17
- 2021: $6,784.48
Changes: Total State Soldiers Assistance Program dollars brought into the county. Also includes local veteran service organizations and non-profit entities. No target goal just track year-to-year changes.
5 Year Trend Actual Results
- 2018: $100,000
- 2019: $105,000
- 2020: $372,604
- 2021: $78,109
- 2022: $175,899.02
Initiatives
- Provide outreach to homebound veterans and those in nursing facilities to assist in obtaining federal, state and local benefits
- Assist Olmsted County Veterans in securing SSAP for Dental, Optical, Rent and Utility, and Subsistence Allowance Benefits
- Make claims for death benefits, Death Pension or Dependency and Indemnity Compensation
Finance
Data Source: County Administration
Performance Measure: Bond Rating
Goal
Target Goal: Standard and Poors Bond at AAA Rating.
5 Year Trend Actual Results
- 2018: AAA
- 2019: AAA
- 2020: Year Not Rated
- 2021: Year not Rated
- 2022: AAA
Goal Met
Target Goal: Moody’s Investors Services at Aaa Rating.
5 Year Trend Actual Results
- 2018: Aaa
- 2019: Aaa
- 2020: Aaa
- 2021: Aaa
- 2022: Aaa
Goal Met
Initiatives
- Internal Control Systems
- Regular involvement by finance staff of the qualitative judgement of programmatic managers in budget development, monitoring and financial forecasting
- One-time revenues (uncertain funding streams) are linked to one-time expenditures to avoid building instability into the budget
- The goal to maintain fund balances between 35% to 50% of operating revenues in our Governmental Funds
- A five-year capital improvement plan for major public improvements is reviewed and updated annually
- Our self-insurance health plan is modeled out five years for rate setting purposes
- Extensive use of self-supporting internal service funds to account for overhead costs
Goal: Be Stewards of Our Built and Natural Environments
Public Works
Data Source: Department of Public Works
Performance Measure: Hours to Plow Complete System during a Snow Event
Goal
Target Goal: Substantially bare pavement within 48 hours on principal arterial roadways.
5 Year Trend Actual Results
- 2018: Met
- 2019: Met
- 2020: Met
- 2021: Met
- 2022: Met
Goal Met
Target Goal: Substantially bare pavement within 72 hours on minor arterial roadways.
5 Year Trend Actual Results
- 2018: Met
- 2019: Met
- 2020: Met
- 2021: Met
- 2022: Met
Goal Met
Initiatives
- Maintain roads in a reasonable, safe, and serviceable condition throughout winter
- Reduction of Salt Usage for Environmental Benefits
- Secure adequate capital improvement funding
- Pavement Preservation projects for at least 15 miles annually
Environment
Data Source: Department of Environmental Resources
Performance Measure: Recycling & Solid Waste Processing
Goal
Target Goal: Recycling Rate greater than 45%
5 Year Trend Actual Results
- 2018: 43%
- 2019: 41%
- 2020: 41%
- 2021: 44%
- 2022: 42%
Goal Not Met
Target Goal: Waste-to-Energy Facility Processible Waste Rate greater than 90%.
5 Year Trend Actual Results
- 2018: 99%
- 2019: 99%
- 2020: 96%
- 2021: 97%
- 2022: 102.7%
Goal Met
Target Goal: Hazardous Waste Program Household Participation Rate greater than 10%.
5 Year Trend Actual Results
- 2018: 18%
- 2019: 19%
- 2020: 16%
- 2021: 17%
- 2022: 16%
Goal Met
Initiatives
- Development of materials recovery facility (MRF) to assist with increasing local recycling rates, and allow waste material to move further up the waste hierarchy
- Continue educational outreach to expand generator knowledge of proper waste disposal and recycling options
- Continue to monitor and respond to changing trends in traditional and digital marketing strategies to provide information where and when the public is seeking information
*Note: Greater than 100% as 2021 waste was reclaimed from the Kalmar Landfill Municipal Solid Waste (MSW) Bypass Cell and processed at the Waste-to-Energy Facility.
Goal: Maintain Foundations of Democracy
Elections
Data Source: Department of Property Records & Licensing. Total population based on American Community Survey 2021 5-estimates
Performance Measure: Post-Election Audit Accuracy
Goal
Target Goal: Voting system/hand count reconciliation variance (only measured during statewide election years). Total variance from reconciliations of three random precincts: Less than 0.5%.
3 Year Trend Actual Results
- 2018: 0.00%
- 2020: 0.00%
- 2022: 0.00%
Goal Met
Initiatives
- Prepare ballots and tabulating system for 110 precincts for an estimated population of 160,928 with 101,623 registered voters
- Train 1000+ election judges every 2 years
Property, Records, Valuation & Assessment (A)
Data Source: Department of Property Records & Licensing
Performance Measure: Taxation Assessment Accuracy (Assessment Year)
Goal
Target Goal: Residential median assessment ratio: 90%-105%.
5 Year Trend Actual Results
- 2019: 93.05%
- 2020: 93.42%
- 2021: 93.35%
- 2022: 91.11%
- 2023: 96.25%
Goal Met
Target Goal: Commercial median assessment ratio: 90%-105%.
5 Year Trend Actual Results
- 2019: 94.18%
- 2020: 94.77%
- 2021: 94.46%
- 2022: 97.53%
- 2023: 89.87%
Goal Not Met
Target Goal: Apartment median assessment ratio: 90%-105%
5 Year Trend Actual Results
- 2019: 92.92%
- 2020: 95.34%
- 2021: 96.73%
- 2022: 92.95%
- 2023: 95.06%
Goal Met
Target Goal: Agriculture median assessment ratio: 90%-105%.
5 Year Trend Actual Results
- 2019: 102.19%
- 2020: 96.40%
- 2021: 97.56%
- 2022: 92.61%
- 2023: 93.59%
Goal Met
Initiatives
- Rochester continues to experience high inflation in its Residential market due to a very robust real estate economy. To return median Residential Assessment Ratio's to the acceptable range (90%-105%), Assessors have raised values ~ 10-15%
- Assessment aides assist Assessment Services personnel in revaluation.
Property, Records, Valuation & Assessment (B)
Data Source: Department of Property Records & Licensing
Performance Measure: Real Estate Document Recording, Indexing & Return Rate
Goal
Target Goal: 95% of e-Recorded Documents Turned Around in 5 Days or less.
5 Year Trend Actual Results
- 2018: 2 Days
- 2019: 2 Days
- 2020: 2 Days
- 2021: 2 Days
- 2022: 2 Days
Goal Met
Target Goal: 95% of Paper Recorded Documents Turned Around in 10 Days or less.
5 Year Trend Actual Results
- 2018: 5 Days
- 2019: 5 Days
- 2020: 8 Days
- 2021: 8 Days
- 2022: 6 Days
Goal Met
Initiatives
- Increase imaged documents to provide improved disaster recovery and online access to documents.